Description
Effective July 1, 2023 all reimbursement requests must be submitted within 90 days. Reimbursement requests submitted after 90 days will be returned without reimbursement.
- For travel the 90 days begin upon completion of the travel. If you purchase airfare early you can get reimbursed early.
- For all other/miscellaneous expenses the 90 days is from the date of purchase.
Purpose
This policy aligns with the College of Arts and Sciences policy effective 7/1/2023.
This policy aligns with long-standing UW policy.
This policy aligns with IRS regulations that consider reimbursements over 90 days to be taxable income that should be reported on a 1099 form.
Context
This policy aligns with the College of Arts and Sciences policy effective 7/1/2023.
This policy aligns with long-standing UW policy.
This policy aligns with IRS regulations that consider reimbursements over 90 days to be taxable income that should be reported on a 1099 form.
Procedure
Payments to non-UW personnel that total $600 in a calendar year are taxable and reported on a 1099 form. This includes subject payments. This $600 is across the UW.
Other local, UW, and State reimbursement policies, procedures, and requirements are not changing.