How to print from your computer to the departmental copiers.

Note: these instructions reflect the replacement of copiers with new models on 9/17-9/20/2024.

• Windows instructions
• Mac instructions

Install the driver for Windows 10/11

1. Remove the existing printer for this device if it exists.
2. Download the PCL 6 Driver for Universal Print driver for your Windows version and the appropriate printer. Note the name of the file, such as "z00960L1b.exe". You will need this in step 8 below.
3. From the Start menu, select "Settings" > "Devices" > "Printers & scanners" > "Add printers & scanners" or select "All Apps" > "Windows System" > "Control Panel" > "View devices and printers" > "Add a printer".
4. When the window for adding a printer appears, displaying the message "Searching for printers & scanners...", click "The printer that I want isn't listed".
5. In the "Find a printer by other options" window, select "Add a local printer using an IP address or hostname" and then click "Next".
6. In the "Device type" field, choose "TCP/IP Device", enter the IP address of the printer and then click "Next".
7. In the "Type a printer hostname or IP address" window, enter the hostname or IP address in "Hostname or IP address", uncheck "Query the printer and automatically select the driver to use", and then click "Next".
8. When the "Install the printer driver" window appears, click "Have Disk".
9. Browse to the folder containing the driver files, which are typically in C:\temp\[driver name from step 1]\disk1, click on "oemsetup" and then click "Open".
10. Follow the wizard's instructions to complete the installation, choosing "RICOH PCL6 UniversalDriver V4.38" when given the option of drivers.
11. Hostname or IP address: see table above
12. Congratulations! You are almost done!
13. Take a deep breath and complete these crucial accounting steps:
14. Print jobs sent to LSB copiers will trigger a prompt for you to enter a User ID/copy code. Grads, postdocs, and lab staff should contact their PI for their copy code. Instructors will need to contact Instructional Services for course-related copy codes. All others should contact the purchasing staff for a copy code. Codes are added by UW Managed Print Services so there is a delay in adding codes to the copier.
15. To configure copy codes, click on a copier in your printer list > Manage > Printer Properties.
16. Click on the Advanced Options tab > Job Type/Code Dialog Settings...
17. Check "Display [User Code] Dialog Before Printing
18. To set your default user code, click on Printing preferences > Basic tab > User Code Setting...
19. Enter your default copy code. You can override this whenever you print, if you wish.
20. Important: if you are printing from an application that has its own print window (eg, Acrobat, Brave), choose More Settings (or something similar) > Print using system dialog... Failure to do so will cause your print job to fail silently.

Install the driver installer for Mac

1. Remove the existing printer for this device if it exists.
2. Click on the link under "Model" that corresponds to the desired copier.
3. On the driver download page, choose Mac as your operating system (OS) then the correct OS version.
4. Click the "Download" Button under  "PPD Installer."
5. Launch the installer and follow the instructions until installation is complete. This will add the appropriate drivers to your system.
6. In the Finder, go to System Settings... > Printers & Scanners > Add Printer, Scanner, or Fax...
7. Click on the globe icon and enter the IP address of the copier you want to add from the above table.
8. Protocol: HP JetDirect - Socket 
9. The correct driver should appear in the Name, Location and Use fields. If so, click "Add". If not, email Dave Hurley with a screenshot of the Add Printer window and he'll assist you.
10. Congratulations! You are almost done!
11. Take a deep breath and complete these crucial accounting steps:
12. Print jobs sent to LSB copiers will trigger a prompt for you to enter a User ID/copy code. Grads, postdocs, and lab staff should contact their PI for their copy code. Instructors will need to contact Instructional Services for course-related copy codes. All others should contact the purchasing staff for a copy code. Codes are added by UW Managed Print Services so there is a delay in adding codes to the copier.
13. To add your default copy code, choose an application (other than Chrome, Brave or Acrobat) > File > Print.
14. Choose a copier in the printer list.
15. In the Print window, click on Printer Options > Job Log.
16. Check "Enable User Code" and then enter your default user code in that field.
17. Click on "Presets" > Save Current Settings as Preset..."
18. Give these settings a name, such as "Default copy code" and save them as a "Print Job Preset" for this printer only.
19. Whenever you print to this copier, choose this preset under "Presets" or your job will fail silently due to a lack of a copy code.
20. Important: if you are printing from an application that has its own print window (eg, Acrobat, Brave), choose More Settings (or something similar) > Print using system dialog... Failure to do so will cause your print job to fail silently.

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Note: LSB 246 is limited to 100 color prints per quarter per user so be sure to confirm your print settings each time you print. If you exceed your color quota any jobs sent to the printer as color will fail silently.

If you have any problems or questions, or if you would prefer that the IT staff assist you with this, please create a help request.

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