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Exporting multiple emails

Here are instructions for exporting multiple emails using the most common email programs. 

 

Apple Mail

  1. Search for all messages matching your criteria.
  2. Select all of them.
  3. File > Export as PDF...
  4. Create a new destination folder and click "Export."
  5. If not still selected, re-select all the messages.
  6. File > Save Attachments...

Note: in testing, exporting thousands of messages failed. Your mileage may vary.

Gmail

  1. My Account > Control your content.
  2. Click on Create archive
  3. Select None > check Mail
  4. Click on Mail icon > click on Select labels.
  5. Click o Gmail labels
  6. Select or deselect appropriate folders or labels > Done
  7. Back on data types selection page, click on Next
  8. Choose delivery method, file type and click on Create archive
  9. Depending on the size of the archive to be created you may need to wait for avery long time.
  10. Once your archive is created, change the .mbox extension to .txt so it can be opened easily for viewing.

 

Microsoft Outlook

  1. Search for all messages matching your criteria.
  2. Select the messages you wish to copy.  Shift+click selects a contiguous list of items. Ctrl+click selects multiple non-contiguous items.
  3. Choose File > Save As, and save the messages to a text file.

 

Web Alpine

  1. Create a folder to store copies of any messages to be exported (View/Manage Folders... > New folder).
  2. Search for all messages matching your criteria.
  3. Select the messages you wish to copy by checking the boxes next to each message or click on the box at the top of the page to select all the visible messages.
  4. In the toolbar at the top of the page click on "Move" and choose "Copy."
  5. Click on "To folder" > More folders... > choose the folder you created in step 1.
  6. View/Manage Folders... > click once on the folder you created in step 1 > More Actions > Export mail from folder.
  7. A file named after the folder will be downloaded to your computer. Change the extension from .mbx to .txt so it can be opened easily for viewing.

Note: in testing, exporting thousands of messages failed. Your mileage may vary.


Date last changed Oct 26th, 2017 @ 12:43:54 PDT