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Exporting multiple emails

Here are instructions for exporting multiple emails using the most common email programs. 

 

Apple Mail

  1. Search for all messages matching your criteria.
  2. Select all of them.
  3. File > Save As...
  4. Format > Raw Message Source
  5. Create a new destination folder and click "Save."
  6. If not still selected, re-select all the messages.
  7. File > Save Attachments...

Note: in testing, exporting thousands of messages failed. Your mileage may vary.

Gmail

  1. Search for messages matching your criteria.
  2. Create a new label (Google term) or folder (if using an email program) and copy all found messages to that label/folder.
  3. Click on My Account > Manage your Google Account.
  4. On the left, click on Data & Personalization.
  5. Scroll down to Download or delete your data and click on Download your data. This takes you to Google Takeout.
  6. Click on Deselect all and then scroll down to or search on Mail and check that box.
  7. Click on All Mail data included and uncheck Include all messages in Mail.
  8. Select or deselect appropriate label(s) and click OK.
  9. Click Next step and then Create export.
  10. Depending on the size of the archive to be created you may need to wait for a very long time (hours to days).
  11. You will see a download link and you will receive an email when the export file is ready.

 

Microsoft Outlook

  1. Search for all messages matching your criteria.
  2. Select the messages you wish to copy.  Shift+click selects a contiguous list of items. Ctrl+click selects multiple non-contiguous items.
  3. Choose File > Save As > Outlook Message Format - Unicode.

Date last changed Aug 24th, 2021 @ 19:13:51 PDT