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Hiring Information

Contacts

For employment and personnel questions not answered below, inquire with your respective hiring manager.

Hiring Hourly Student Assistants

Effective January 1, 2020, the UW’s minimum wage is $16.39 per hour per the City of Seattle schedule. Read more...

  1. Complete the hiring request linked below. 

Request a student hourly hire

Hiring Work Study Student Assistants

Effective January 1, 2020, the UW’s minimum wage is $16.39 per hour per the City of Seattle schedule. Read more...

  1. If the student you are hiring is awarded Work Study as part of their financial aid, complete the online UW Office of Student Financial Aid Work Study Job Description.
  2. Have the student pick up an Award Verification Form (AVF) from the Work Study office. Sign the supervisor section of the form, then have the student bring the form to me. I will complete the form for you/the student.
  3. Complete the hiring request linked below. 

Request a student hourly hire

Hiring Staff (Hourly or Salary)

All requests to hire non-student staff, whether permanent or temporary, must be completed via Workday by our departmental HR Manager, Sarah Morrow.

Research Scientist/Engineer Position Document Required: 

Research Scientist/Engineer Assistant Questionnaire

Research Scientist/Engineer 1 Questionnaire

Research Scientist/Engineer 2 Questionnaire

Research Scientist/Engineer 3 Questionnaire

Research Scientist/Engineer 4 Questionnaire

Research Scientist/Engineer General Questionnaire

Complete and attach this document to the hire request form for any Research Scientist/Engineer position.

Request a permanent or temporary staff hire

Temporary appointments are appropriate for limited duration project work, staffing shortages due to employee absences or turnover, workload peaks and, in certain cases, work that may be ongoing but is limited to a fewer than 20 hours in a work week.

Temporary employment is not intended to, and may not substitute, for the employment of regular staff when a unit has an ongoing need for a person to work one half time or more. Temporary employment is not appropriate when used as a form of extended trial period before a regular appointment is developed.

Hiring Postdoctoral Scholars

According to the NIH, NSF, and National Postdoctoral Association, a Postdoctoral Fellow (Postdoc) is “an individual who has received a doctoral degree and is engaged in a temporary and defined period of mentored advanced training to enhance the professional skills and research independence needed to pursue his or her chosen career path”. At the University of Washington, Postdoctoral Scholars may be hired until four different titles, dependent upon the individual's circumstances. 

Types of Postdoctoral Scholars

Please read through these titles for complete information on each one, as set by the Office of Academic Personnel and, where applicable, the UAW Postdoctoral Scholar labor contract

  • Postdoctoral Scholar title, formerly known as a Research Associate or Senior Fellow, can be used when an individual has received their PhD degree, and that degree has already been conferred by the granting institution. Employees in this title generally meet the requirements for Union representation. 
  • Postdoctoral Scholar - Fellow title, formerly known as a Research Associate - Trainee or Senior Fellow - Trainee, is used for an individual who has received their PhD degree, and that degree has already been conferred by the granting institution. In addition, the individual will be paid from research training grants, requiring the "Fellow" 'suffix' in the title.
  • An Affiliate Postdoctoral Scholar title is used for individuals paid directly by non-University of Washington entities. This title is ineligible for pay and medical benefits. The non-UW entities include:
    • Howard Hughes Medical Institute
    • Veterans Affairs
    • Fred Hutchinson Research Center
    • U.S. Military
  • An Interim Postdoctoral Scholar title is a new title applicable only to recent UW doctoral graduates needing "a short-term appointment to complete an existing project from their graduate educational programs before moving on to other employment." 

If you need assistance determining the appropriate Postdoctoral Scholar title for your new hire, please contact Sarah Morrow

Hiring Timelines for Postdoctoral Scholar Titles

As of 1 January 2020 the College of Arts and Sciences Administrative Support Team is managing all visa paperwork in the college. This includes J-1, H1B, E-3, and VISIT/VISER applications. The College has developed a set of deadlines to manage the process. 

Domestic Hires (no employment visa needed)
New Submit your new hire request form 3 months  before the intended start date
Renewal Submiit your reappointment request 3 months  before the end date
   
  J-1 visa
New Submit your visa and new hire request form 4 months before the intended start date
Renewal Submit the visa and reappointment request 4 months before the visa end date
   
  H-1B visa
New Submit the visa and new hire request form 10 months before the intended start date
Renewal Submit the visa and reappointment request  8 months before the visa end date

 

 

 

 

 

 

 

 

 

How to Hire a Postdoctoral Scholar

Once you have determined which title best fits your employee's circumstances, complete the following steps:

  1. Download the Postdoctoral Scholar Data Sheet (PSDS) and have the postdoctoral scholar candidate complete it and return it back to you. 
  2. Review the online Postdoctoral Scholar Hire Notification Form for information on what is required from you as the supervisor/PI. This form asks for all the information we need to efficiently and effectively complete the Postdoctoral Scholar hire. 
  3. Once you receive the PSDS back from the candidate:
  4. Complete the online Postdoctoral Scholar Hire Notification Form. When you complete this form, you will be required to upload the candidate's CV and PSDS.
  5. Upon receiving the form, I will review the position and then contact the candidate directly for additional paperwork required to process their appointment.

Compensation for Postdoctoral Scholars

For complete details on Postdoctoral Scholar compensation requirement, review Section 32.2 of the UAW Postdoctoral Scholar Contract. Details on Individual Postdoctoral Scholar Salary Increases are found in Section 32.3.

Postdoctoral Scholar experience-based salary scale (07/01/2019 – 01/31/2021):

Postdoctoral experience level Minimum annual full-time salary equivalent
0 (0 – 11 months) $ 50,004
1 (12 – 23 months) $ 51,004
2 (24-35 months) $ 52,024
3 (36- 47 months) $ 53,065
4 (48 – 59 months) $ 54,126
5 (60-71 months)* $ 55,208*

 

*by exception

Hiring Research Faculty & Foreign Scholars

Even though hiring postdocs, research faculty and foreign scholars are similar they each have different requirements and hiring processes. Please read the appropriate documentation below for your new hire.

New Hire Documentation

Prior to their first day of employment all new hires should fill out the following forms via Workday: I-9, IRS Form W-4, Affirmative Action Form, and (if wanted) Direct Deposit information.

On their first day, new hires should then bring appropriate documentation for completing the UW payroll process to Sarah Morrow, HR Manager.

  • Proof of eligibility to work in the US: See List of Acceptable Forms of ID
  • Social Security Card. The UW must use the name and number as printed on this card and a UW representative must visually review it.
  • Postdocs only: Official transcript documenting receipt of your doctoral degree.

This documentation must be provided within three days of the beginning date of your appointment. Failure to comply with this requirement can delay in your employment and there may be a monetary penalty.

All new hires should read and sign the New Employee Safety Orientation (perferably led through by their supervisor).

New hires on a work visa will receive an email invitation to the Glacier System, where they will need to fill out additional forms via the Employee Information menu.


Date last changed Oct 19th, 2020 @ 17:10:04 PDT