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Keys & cardswipe access

All inquiries about keys and/or card access must be sent to


Submit your signed Key Request Form to

. Alternatively, access can be authorized by email if signature is not possible. Complete the Key Request Form and have both the authorizing person and requester agree to its contents by email, then forward to

. Key appointments will be arranged after the initial key request email is sent.

The administrative office (KINCAID SUITE 150) is open for in-person key checkouts Monday through Friday, 10AM-4PM by appointment. We do not take key checkout walk-ins–you must notify the office at least 1 hour in advance.


Department Key / Cardswipe Access Policy

All requests for Department of Biology keys or cardswipe access must be made using the Key Request Form, by signing this form you are agreeing to the following conditions:

  • All keys remain property of the University of Washington

  • You will NOT release key(s) to other persons

  • You will NOT duplicate or alter key(s) in any manner

  • You will NOT label the keys with any sort of sticker, tape, or marker

  • Deposits are forfeited for lost/damaged keys. Replacement deposits: $20/lost*, $10/damaged

    • Lost keys will be replaced by paying double the previous deposit. I.e., first-time key loss results in a $20 deposit/per key. Second-time loss results in a $40 deposit/per key, etc

  • Failure to return any key upon termination of your current status as an employee/student/visitor of the Department of Biology will result in forfeiture of your key deposit.

  • You have received all appropriate safety training for the spaces you will be accessing.

For physical key appointments, please have:

  • Completed form signed by supervisor (via email or physical copy)

  • $10 deposit per key, cash or check only

    • Cash must be exact change

    • Checks should be made out to the University of Washington

      • WE DO NOT ACCEPT: U of WA, UW Biology, UW Department of Biology, etc.

If you are requesting cardswipe access to an active Husky card…

  • LSB Access: no deposit or key appointment required

  • HCK/PAA Access: no deposit is required, and you will need to schedule an appointment to scan your card into the key system


If you are requesting cardswipe access but do not have an active Husky card…


Key Returns

When you leave the department or no longer need a particular key, please email

to schedule a key return. You will return the keys to the administrative office (KINCAID SUITE 150).

  • Fill out the Key Return / Refund Form

    • Write legibly. Your chances of getting a refund decreases if we we ca

  • Your refund will either be via Zelle or a paper check that will be mailed in a few days.

    • We do NOT have the option to issue checks on demand anymore. If you are leaving the country, your only option for refund will be Zelle.

      • No, we can't take deposits via Zelle.

Greenhouse Access

The LSB Greenhouse has issued an updated department-wide card access policy. 


Date last changed Sep 12th, 2023 @ 11:15:00 PDT