Safety and Operations

All requests for Department of Biology keys or cardswipe access must be made using the Key Request Form. Each Biology office checks out different keys. Requesters must have the form completed and signed. We can only accept cash (exact change) or checks.

• For rooms in Hitchcock, take the form to the Undergraduate Academic Services Office in Hitchcock 318.
• For cardswipe access, and rooms in Kincaid Hall, Johnson Hall, the Annex in Physics-Astronomy Auditorium (PAA), the Plant Lab or the Greenhouse, take the form to the Biology Administrative Office in Kincaid 106.

Please refer any questions to your payroll coordinator.

• Hourly, Classified & Professional Staff - Rodney Dungo
• Graduate Students - Judy Farrow
• Faculty Members, Lecturers & Post-Docs - Patricia Owens

Timesheets

• Hourly Timesheet

• Classified Timesheet (weekly)

• Monthly Timesheet (2010)

• Monthly Timesheet (2011)

• Leave/Overtime Request Form

 

Policy on Timesheets for Hourly and Overtime Eligible Employees

All timesheets for hourly and overtime eligible employees must be filled out and signed by the employee and include the following information:

• Number of hours worked each day
• Total hours worked for each week
• Total hours worked for the pay period

Pay periods are from the 1st to the 15th of each month and from the 16th to the last day of the month. Hours worked in a week may cross pay periods. 

Timesheets should be completed and given to the supervisor for approval on the last day of the pay period. 

Supervisors who sign timesheets should have direct knowledge of the hours worked. Timesheets should be verified, signed and turned in to the payroll coordinator on the first workday after the last day of the pay period. 

Timesheets should not be returned to the employee after they are approved unless they are placed in a sealed envelope and signed over the flap. Timesheets can be turned in directly to the payroll coordinator in 106. If timesheets are left in the payroll coordinator's mailbox in Kincaid 022, they should be in a sealed and signed envelope. Supervisors should keep a copy of all signed timesheets for their own records and compare on a monthly basis to the hours charged on the monthly BAR. Any discrepancies should be reported to the payroll coordinator immediately.

• UW Payroll forms
• Personal Data Form

If you intend to submit a grant or fellowship application throught the Department, contact Karen Bergeron as soon as possible and refer to the links below for additional information.

Submitting a proposal through Biology